Administrative Assistant, Global Publicity

About the Role

The Administrative Assistant, Global Publicity will fully support the EVP, Global Publicity and serve as a liaison for the Global Publicity team, managing the calendar, phones, travel, expenses, contacts, filing and all administrative needs for the EVP.

What You'll Do

• Handle a high-volume calendar, answer phones, coordinate travel arrangements and deliveries, route file invoices/contracts, complete and submit monthly Travel & Expense reports
• Assist in preparing memos, presentations, research, meeting agendas, notes, meeting recaps, and room bookings
• Maintain and distribute the global publicity team master calendar and film festival calendar weekly
• Manage department responsibilities such as renewing publication memberships/subscriptions and updating contact lists
• Act as a liaison for information flow between the Marketing department and the EVP, Global Publicity
• Assist at events such as premieres, press junkets, content days, awards-related events, and press screenings
• Lead internal departmental offsite events as requested
• Arrange screenings for film festival directors, guests, and brainstorm attendees
• Communicate with external consultants to book flights, hotels, and cars for travel
• Circulate news breaks from magazines and trades significant to film projects
• Aid with talent jet bookings and greeting

Requirements

• 1+ years of experience in the entertainment industry, preferably with a background in publicity
• Proficient in Microsoft Office
• Willingness to work evenings and weekends with short notice; travel and flexibility required
• Bachelor's degree in Communication

Schedule

Hybrid: generally contributing from the office a minimum of four days per week

Pay & Benefits

$47,500–$60,000 (hourly paid). Eligible for company-sponsored benefits including medical, dental and vision insurance, 401(k), paid leave, and tuition reimbursement.